Job Description

Department: Customer Service

Reports To: Customer Service Supervisor

Location: Gillingham – flexible

Contract: Fixed Term Contract – anticipated end date Aug 2023

Job application form

    Giving our customers an exceptional Henry Schein experience is what drives our Customer Service team. Our representatives are passionate about listening to our customer’s needs and taking action, giving information or resolving issues so their experience with Henry Schein is an easy and enjoyable one and allows them to get on with their jobs as dental professionals.

    Following a training period Customer Service Representatives communicate with customers by telephone and email offering friendly, helpful, effective solutions that ensure they are left feeling completely satisfied with the outcome and most importantly valued by Henry Schein. We also offer exceptional and timely support to the Internal Sales teams, Field Sales teams and Accounts teams to ensure customers receive a seamless Henry Schein experience.

    Job Responsibilities:
    The role holder will be expected to be responsible for the following:

    Friendly, polite and helpful communication by telephone and email.

    Ability to listen carefully and skillfully ask questions to understand how you can help customers.

    Quick and accurate logging of call details into a case file on CRM.

    Ability to answer high volumes of calls, provide first touch resolution or log details to be investigated and closed out providing the customer with a date for update.

    Collaboratively, liaising with internal departments, field teams, manufacturers and external agencies to obtain information to resolve issues.

    Communicating effectively with external carrier companies to track deliveries, obtain proof of delivery and arrange collection of parcels for returns to the warehouse.

    Professional, accurate and timely processing of Adverse Event and Product Recall situations.

    Administrative duties including providing COSHH sheets on request from customers.

    Recording and processing small equipment repairs.

    Processing non-stock orders and raising credit notes.

    Evaluating and preparing Carrier insurance claims.

    Providing customers with online support.

    Providing information on the anticipated arrival of stock into the warehouse.

    Support reporting functions to ensure that both personal and team targets are met and exceeded.

    Deal with front line telephone enquiries for the Customer Accounts Dept.

    Participate in special projects and perform other duties as required.

    Job Skills & Experience Required:
    To succeed in this role, you’ll need the following:
    High standard of spoken and written English is required together with basic numeracy

    Skill & Experience:
    Fast and accurate keyboard operation required

    Knowledge of Windows/Microsoft office systems/use of e-mails required

    Knowledge of J D Edwards systems would be an advantage

    Previous customer service experience would be an advantage

    Knowledge of dental products while not essential would be an advantage

    Person Specification:
    We believe the type of person best suited to this role will be:


    Problem solver

    Excellent telephone manner

    Courteous and cheerful

    Handles pressure well

    Prepared to ‘go the extra mile’ for the customer

    Work well within a team

    Able to use initiative

    Able to also use tact, diplomacy and discretion when dealing with sensitive issues

    Our benefits include:
    A competitive salary

    25 days holiday a year, with ability to buy up to 5 days holiday each year

    Life Insurance

    Cycle to Work scheme

    Subsidised gym membership

    Access to Health & Wellbeing Apps

    Employee discounts

    A hybrid, flexible working culture

    About Henry Schein:
    At Henry Schein, our mission is to provide innovative, integrated health care products and services; and to be trusted advisors and consultants to our customers – enabling them to deliver the best quality patient care and enhance their practice management efficiency and profitability.

    We know that our Team Schein Members (TSMs) are integral to bringing our mission to life and our success has been built on the commitment of Team Schein, a highly motivated and diverse group of professionals who are dedicated to meeting the needs of our customers. Every TSM shares a singular focus, fostering an environment that allows each of us to achieve our goals.

    Henry Schein offers a diverse range of career opportunities, and we firmly believe that by fostering an environment built on ethics, open communications, mutual benefits, creativity, and recognition of the contributions of all TSMs—at all levels—we can help ensure that our best years are yet to come. As such, we are proud to be an equal opportunities employer and our integrated approach to diversity and inclusion ensures success by cultivating our Culture, recruiting, and retaining diverse Talent, supporting our Marketplace, and continuing our commitment to Society.

    As a business we are committed to fulfilling our responsibilities as a Corporate Citizen, and we’ve been recognised for nine consecutive years by Ethisphere as one of the Worlds Most Ethical Companies.

    Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdings strives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law.

    Henry Schein


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